Infrastructure Committee
Roles
Infrastructure coordinator
In charge of monitor and support all the different areas of the area.
Website Lead
- Implement the design of the website that needs to be defined by the Design Coordinator
- Request other coordinators/leads to provide content for the website sections
- Enable newcomers to contribute changes in order to improve the website.
- Critical sections to consider are:
- About the conference: time and date, joining information, team member info, volunteer info
- Update with registration information once available
- Sponsorship info
- Work with sponsorship team/content team
- Display sponsors
- Blog posts
- Work with comms/content team
- Volunteer info
- Speakers and Keynotes page
- Program/schedule
- Display speakers photo and bio
- Display schedule
Automation Lead
- Setup and Maintain Discord registration bot
- Setup and Maintain Discord talk notification bot
- Setup and Maintain Discord integrations with Pretix
- To get new orders notifications
- To get the total amount of money that has been gathered
- Implement other automations in the server that could be interactive sessions, generation of content, or games.
Ticketing Lead
- Setup and Maintain the conference configuration for Pretix
- Monitor the status of the registrations in case there are refund requests
- Coordinate with the PSF representative in order to get the billing account configured.
Streaming Lead
- Create the streamyard-based transmissions
- Schedule videos on the PyLadies account for them to be premiered
- Use the assets provided by the Design Coordinator to configure the video thumbnails and description
Processes
The Tech/Infra Work Group, which includes Chat Moderators, is responsible for managing the technical aspects of the PyLadies Con conference, ensuring smooth operations and providing technical support to attendees. Their role encompasses the following tasks:
Platform for Streaming Management:
The Tech/Infra Work Group selects and manages the platform used for streaming the conference sessions. They research and evaluate streaming platforms, considering factors such as ease of use, scalability, interactive features, and compatibility with the conference’s requirements. The team sets up and configures the streaming platform, manages access controls, and ensures a seamless streaming experience for attendees.
Ticket Management:
The team handles the ticketing system for PyLadies Con. They select and set up a ticket management platform or system that allows attendees to register for the conference, purchase tickets, and manage their registrations. The team ensures that the ticketing system is user-friendly, secure, and integrates with other conference platforms, such as the website and payment systems.
Chat Moderation:
The Chat Moderators, a part of the Tech/Infra Work Group, are responsible for moderating the chat or discussion platforms used during the conference. They monitor and facilitate conversations, ensure adherence to the conference’s code of conduct, and address any inappropriate behavior or content. The Chat Moderators foster a respectful and inclusive environment for attendees, providing support, answering questions, and redirecting inquiries to the appropriate channels.
Technical Support:
The Tech/Infra Work Group provides technical support to attendees throughout the conference. They troubleshoot technical issues that attendees may encounter with the streaming platform, ticketing system, or other conference-related technologies. The team responds promptly to support inquiries, provides guidance and assistance, and escalates more complex issues to the appropriate resources if necessary.
Infrastructure Management:
The team manages the overall infrastructure required for the conference, such as servers, networking, and connectivity. They ensure that the infrastructure is robust, reliable, and scalable to handle the expected traffic and demand during the event. The team also coordinates with vendors or service providers to address any infrastructure-related issues and maintain the necessary resources for a smooth conference experience.
The Tech/Infra Work Group, including Chat Moderators, plays a crucial role in managing the technical aspects of PyLadies Con. Their responsibilities include selecting and managing the streaming platform, handling ticket management, moderating chat platforms, providing technical support to attendees, and managing the conference’s overall infrastructure. Through their expertise and support, they contribute to a seamless and engaging conference experience for all participants.
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The Website Team is responsible for the design, development, and maintenance of the conference website. Their role encompasses the following tasks:
Design and Development of the Website:
The Website Team designs and develops the conference website, either from scratch or based on the designs provided by the designer or individuals in charge of design and style. They collaborate with these stakeholders to ensure that the website aligns with the conference’s visual identity, branding, and user experience goals. The team utilizes their technical skills to implement the design elements, create a visually appealing layout, and develop a functional and user-friendly website.
Content Updates:
The Website Team is responsible for updating the content of the website to reflect the current state of the conference. They ensure that all relevant information, such as session schedules, speaker profiles, registration details, and any announcements, are accurately presented on the website. The team regularly reviews and updates the content as the conference progresses, keeping it relevant and informative for attendees and visitors.
Development Based on Provided Designs:
If designs are provided by external designers or individuals responsible for design and style, the Website Team takes those designs and transforms them into a fully functional website. They use their technical expertise to interpret and implement the design elements, ensuring that the website accurately represents the provided designs. The team ensures that the website is responsive, accessible, and optimized for different devices and browsers.
Website Maintenance and Support:
The Website Team is responsible for the ongoing maintenance and support of the conference website. They monitor the website’s performance, resolve any technical issues or bugs that may arise, and ensure the website remains functional and secure. The team may also provide support to website users, addressing inquiries, and troubleshooting any user-related issues.
Collaboration with Other Teams:
The Website Team collaborates with other conference teams, such as the communications team, marketing team, and content team, to ensure that the website reflects the overall conference objectives and messaging. They work closely with these teams to incorporate their content, graphics, and promotional materials into the website effectively.
Overall, the Website Team is critical in designing, developing, and maintaining the conference website. They ensure that the website accurately represents the conference’s visual identity, provide a seamless user experience, and regularly update the content to reflect the current state of the conference. Their technical skills, attention to detail, and collaboration with other teams contribute to the successful online presence of the conference.